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Job Description for Executive Assistant for Team of Financial Advisors

Summary of the Job Description for Executive Assistant for Team of Financial Advisors:

  • Introduction
  • What will you do
  • What will you get
  • Who you are
  • Questions?


H & A Financial Advisors is a Regina based Financial Planning practice. Our primary goal is to help each client meet their unique financial goals. We are a client centric practice and we provide a full range of financial products and services to working and retired families, entrepreneurs, professionals and business owners.

Join a well-respected and driven team with over 40 years of combined financial planning experience. This new position provides the opportunity for growth and advancement in your career; enjoy opportunities for personal and professional development in a supportive team environment. Drawing on previous experience in an administrative role, you will be responsible for providing complete administrative support to two Financial Advisors within the Team while operating in a fast-paced, confidential, multi-tasking environment. You must be a team player, self-motivated, disciplined, highly organized and detailed individual with an ease for communication and a passion for service.

What will you do

Provide full administrative support to two Financial Advisors including but not limited to the following:

  • Contact clients and schedule appointments for the Advisors ensuring their calendars are full; you must enjoy making appointments via the phone;
  • Assist in the preparation of a prospect or client file prior to a client meeting and greeting clients upon arrival; 
  • Completing necessary post meeting work and transcribing follow up notes including tracking any post-meeting action items;
  • Do buys, sells and switches, for advisors’ clients;
  • Maintain client files and database, process transactions and bring forward items;
  • Ongoing client service work, which may include and not limited to; KYC reminders, client reminder calls for forms and information; 
  • Receive client inquiries on behalf of the Advisors and determine appropriate course of action. This may include proactively investigating and resolving client problems and recording the nature of the inquiry;
  • As part of the Team, keeping Advisors on task throughout the day;
  • Ensuring Advisors are on track with ongoing educational requirements. 

What will you get

  • Salary $50K
  • Strong compensation and benefit package
  • RSP contribution by employer, health, dental, long and short term disability, critical illness, parking, Costco membership 
  • Monday to Friday
  • Modern work environment 
  • Learning opportunities to develop new skills and progress your career

Who you are

  • Administrative experience in the financial services industry would be beneficial;
  • Willing to become licensed in the future if not already; this is a condition of employment;
  • Customer service orientation with a demonstrated ability to interact professionally with clients both on the phone and face-to-face;
  • Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve goals;
  • Excellent organizational, prioritization and time management skills with the ability to quickly adapt to ever changing priorities/time restrictions;
  • Outstanding interpersonal and communication skills;
  • A pleasant, solutions-oriented attitude and possesses a willingness to take initiative;
  • A high level of attention to detail; 
  • Able to maintain a high degree of discretion and confidentiality;
  • Strong technical ability, including experience with Microsoft Office and the ability to gain new skills with software quickly;
  • Social media savvy; able to maintain Advisors presence on social media


This is a terrific opportunity for the right person. Please provide your cover letter stating your qualifications and resume. 

We would like to thank all of those who apply; however only those selected for an interview will be notified.