The Ultimate Virtual Time Management Guide

The following video and unedited video transcript are real-time examples of tips and strategies that are going to accelerate your growth, saving you an enormous amount of time as well.

The Ultimate Virtual Time Management Guide Video; Click Here

Welcome to The Ultimate Virtual Time Management Guide, or if you like, welcome to the Ultimate Remote Time Management Guide.

In this brief presentation, I’m going to share with you some tips and strategies that are going to accelerate your growth, and you’re going to save an enormous amount of time as well.

And along the way, I’m going to share a brief history of time management with you.

90% of time management is about being, 10% is about doing.

The more time you invest in being yourself, the more results, the more time you’re going to have.

A simple example can be affirming your values, and I’ve got some values up here on the top right-hand side of the screen.

Affirming awareness, communion, consciousness, contemplation, knowingness, realization away from constant and never-ending, thinking and doing, and in the stillness, you will realize faster ways to be able to produce results.

And here’s an example.

So I want to create more blog content.

I want to produce more videos, and I want to publish newsletters on time.

And so, the steps to do that are step one, do some research.

Step two is to write content.

Step three, If you’re like me, create drafts of Sketch Notes to give them to my Sketch Note artist, Priya, so that Priya can produce what you’re looking at here on screen, and then step four, film the presentation.

And in stillness, I came to this realization that I don’t need to write the presentation.

And so, I’d done some previous research.

I reached out to my friend Chris Barrow, who is an extraordinary dental business coach in the UK.

He wrote a newsletter in August of 2021 on time management.

It is absolutely exceptional.

I said, Chris, do you mind if I share some of your thought-leading ideas with the audience that I’m speaking with.

Chris, go ahead, and so what I did is, I went straight to Sketch Note, I didn’t do any writing, I created this Sketch Note drafts, and you’re seeing the completed Sketch Notes on the screen.

Right now, and I went straight to film, and I happen to be using GoToMeeting.

The reason why I use GoToMeeting is it has a built-in transcription service.

So while I am delivering this now, GoToMeeting is transcribing it automatically.

And then my next step, which will be about 15 minutes after I film this, will be able to go and get the transcription and plug it into Grammarly and finish the newsletter.

So, I’ll have a written newsletter.

I’ll have a video version of the newsletter or blog, and it’s completely finished.

And so I didn’t sit down and actually think about that.

It came to me through realization, and in order to realize your best strategies, we’ve got to empty, empty, empty, the mind.

The mind is far too stimulated today, and I don’t need to go into detail in relation to all the things that are going on in the world to overstimulate the poor mind, and the mind needs rest.

And I’m talking about resting the mind, going above and beyond sleeping, we must rest the mind, in some way, shape, or form meditation, prayer, whatever your creed is.

That’s absolutely fantastic.

But the mind needs to be rested and emptied because it thinks that is some sort of storage device storing all kinds of unnecessary information, and when we let the mind, in this sense, run the show.

It’s just filling up, filling, up, filling, up, filling up.

What happens when we keep on filling up our smartphones, or computers?

With more unnecessary information, it basically slows down.

It gets stuck.

So here are some strategies on how to empty your mind.

I use voice recognition.

To download my mind.

I take everything that’s on my mind, get it off my mind.

On paper, then put it into Excel, sorted alphabetically.

And why do I use Excel?

Well, I can sort it alphabetically for one, but then I can start creating categories.

And so I could have a category for client action, another one for marketing, another one could very well be for blogs, or newsletters, or what have you.

Next step, I’m going to sort it by category.

The next step is I’m going to prioritize it.

And the next step, I’m going to decide if I’m going to do it, if I’m going to delegate it, if I’m going to defer it, or I’m just going to dump it.

And then I’m in a position to be able to take action, which is expanding upon what we’re looking at here.

The brief history of time management.

Well, the basics were, make a list, A, B, C, the list, and then do the first.

But the challenge with that is it didn’t allow time for project work and in this pandemic, in this situation, we’re in right now.

People have been focused on area A important and urgent, and area C, urgent and not important, quite frankly, to medicate themselves.

To be able to just blank out the fear that’s likely on their mind.

And forgive the mind for it knows, not what it does.

In order to be extraordinarily successful, what we’ve got to do is we’ve got to be able to focus on what’s important and not urgent.

And so, now, we get into the concept of being able to produce free days, buffer days, and focused days.

So, free days, that’s time off when you’re not going to be involved in the business.

And you can see a Sunday Saturday calendar here.

And my free days are colored in green and then buffer days or when I’m gonna work on the business, not in it.

So, my buffer days, or buffer time, and I always use Monday as a buffer day.

That’s not when I’m not doing client appointments.

And then Tuesday, Wednesday, Thursday, Friday is when I’m doing, client appointments on focus days, and not every week needs to look the same.

Actually, what I use, what I do now, is I have buffer weeks so they can concentrate on writing and creative products and producing new products, content for the clients that I’m serving because it’s getting more and more sophisticated.

And so the other thing that we need to take into consideration is behavioral time management, 46% of the population are extroverts and 54% of the population are introverts.

Extroverts want to be ready to go Monday morning.

They’re going to be flat out and when they have buffer time is likely on a Friday or a Friday afternoon to be able to empty their mind to be able to debrief their week.

That’s also setting themselves up to be able to have space for the weekend, for they’re not going to be constantly thinking about business over the weekend, and then Monday, they’re absolutely ready to go.

Introverts, on the other hand, I would highly recommend they use Friday afternoon to be able to empty their mind.

But I would also recommend that they use Monday as a buffer day, also, to allow them to be able to engage the week, and so then they can start off with their focus stays on Tuesday, Wednesday, Thursday.

So, that’s important.

We don’t have a lot of time to go into behavioral time management.

The next thing to consider is your energy management.

You require sleep, exercise, creativity.

And you need extraordinary nutrition to be able to be extraordinary in life right now.

And the next thing to consider is attention management in a pingdemic.

And it amazes me when I talk with prospects for the first time, and we’re having a conversation, and the phone is ringing, and I can hear of the e-mail notification going off, and then I can hear their smartphone device with other pings going on, and I sincerely believe, shut it all off.

Shut it off, create stillness.

Absolute stillness is absolutely essential for you to be extraordinary in relation to what it is that you want to do.

And this leads me to the next, which is balance, which brings us all the way back to, it’s about being, it’s not about doing.

It’s not about thinking more.

It’s about being; it’s about downloading.

It’s about logging off of the mind, the mind, the thinking, and the doing.

It’s about logging into the being the values, awareness, communion, consciousness, contemplation, knowingness, you do not need to know anymore; frankly, you need to know less so that you can realize your most extraordinary self.

So, in the context of taking these values, a step further into the form of an affirmation, you’re welcome to choose your own values, but I’m going to give you an example here.

So, I value and let me role play, and let me put this in the context of you’re in financial services.

So, you’re valuing awareness, communion consciousness, contemplation, knowingness, and realization at a heart level, moving your consciousness to your heart, giving the mind a rest.

And in doing so, you’re amplifying feelings of consciousness, certainty, conviction, confidence.

And that’s going to create the space.

To be able to know that you’ve got the best products and services to help your clients create a plan, to grow assets, protect assets, save tax, and to be able to build a legacy.

And in kind, in the final quarter.

May you realize gathering another 10 million in AUM and another million in FYC.

And it’s important to be able to document, to write down what it is that you are absolutely wanting.

Now, some of you might be saying this Simon is on Vancouver Island, spending too much time hugging trees.

Well, let me share an example.

So, back in 2008, I did a very, very similar process reminding myself of values and interconnecting it with feelings and interconnecting it with the belief, which was also tied into a goal which was to speak at the Million Dollar Round Table in Vancouver, in 2010. All I did was write it down.

I did nothing more than that.

One morning, I got a phone call.

It’s from Bob Gignac, my good friend.

He’s in Denver speaking at the 2009 Million Dollar Round Table.

He said, hey, are you interested in speaking at the MDRT in Vancouver in 2010?

They’re looking for a Canadian speaker.

I don’t know if you know anything about submitting to the MDRT for the opportunity to speak.

But there’s 3000 submissions, and it is not that easy to be able to attract the opportunity to be able to speak.

They made the decision within a week.

It happened overnight.

First and foremost, I had to create the spaciousness, to inter-connect with values, feelings, belief systems, and before all of that.

Yes.

A timeout, stillness, log off; login to being yourself.

Thank you very much.